Applications for extra time and other concessions for tests and exams are facilitated through the Disability Rights Unit (DRU), the Campus Health and Wellness Centre (CHWC), and the various Faculties, where only students with documented disabilities are eligible to apply.
All first-time applicants must comply with the University's policies and procedures on extra time and concessions and be assessed by the University's extra time and concessions team, regardless of any previously granted extra time. Extra time and concessions can only be approved by the Faculty, after which a Faculty letter indicating any approved extra time and concessions will be sent to the student.
Returning Wits students with previously faculty-approved extra time and concessions indicating "rest of university career" must register with DRU every year to acquire a renewal extra time and concessions letter for the current year of study (proof of the original faculty approval letter is required).
Important Information regarding Applications for Extra Time and Concessions:
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Full-time students are supported by the DRU and can apply for extra time and concessions using the indicated process below.
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WITS Plus (PTY) (short course) students are accommodated by WITS Plus (PTY) and should please contact their course coordinator for disability support.
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Part-time students are accommodated by the Faculty internally and should contact their course coordinator for disability support.
Closing Date for Applications
To ensure that all students receive their faculty-approved extra time and other concessions before each exam session begins, the closing dates for applications are indicated below, unless in the case of unforeseen temporary or permanent disabilities:
Semester 1 (June examination session): 30 April
Semester 2 (November examination session): 30 August
Please Note: Extra time and concession applications can take a minimum of 5 to 10 working days for Faculty approval.
Extra Time and Concessions Application Process for Full-Time Registered Students
Full-time registered students requiring extra time and concessions must follow one of the procedures below. For any queries regarding extra time and concessions, please contact Dr Leila Abdool Gafoor at: leila.abdoolgafoor@wits.ac.za.
Procedure 1: New Application for Extra Time and Concessions
- Full-time registered students who wish to apply for extra time and other concessions must first register with the Disability Rights Unit (DRU) via the Wits Student Self-Service portal (DRU registration instructions can be found under Student Registration on the DRU homepage). After the DRU registration has been approved, an email will be sent to the student with step-by-step instructions on how to apply for extra time and concessions.
- After submitting the application and uploading the medical document indicating recommendations for extra time and concessions, the DRU will be notified of the submission and will assess the application and uploaded document before referring the application to the Campus Health and Wellness Centre for their input. Once the Campus Health and Wellness Centre has provided their recommendations, the application will be sent to the Faculty for final approval by the Dean. The student will receive communication via their Wits student email address informing them of the application's status and if anything further is needed.
- Students who have received approved extra time and other concessions must inform their lecturer and course coordinator at least 1 week in advance of any online tests/exams/assessments in order to receive the relevant concessions. Additionally, students must send the faculty letter indicating the approved extra time and concessions to the lecturer and course coordinator as proof.
Procedure 2: Renewal of Wits Approved Extra Time and Concessions for the Current Year
- Returning Wits students who received a faculty-approved extra time and concessions letter which states "rest of university career", must register with DRU for the current year via the Wits Student Self-Service portal (DRU registration instructions can be found under Student Registration on the DRU homepage). If the letter does not state "rest of university career" explicitly, please follow Procedure 1 above.
- After the DRU registration is approved for the current year, students must send an email requesting the renewal of extra time and concessions and attach the original faculty letter indicating “rest of university career”, to Mr Alfred Tlou at: alfred.tlou@wits.ac.za.
- DRU will then formally send a request to the Faculty for an updated extra time and concessions letter for the current year. This request will include a DRU letter along with the original faculty letter.
- After approval from the Faculty, the updated letter indicating the extra time and concessions for the current year will be sent to the student.
- Students who have received approved extra time and other concessions must inform their lecturer and course coordinator at least one week before any online tests/exams/assessments to receive the relevant concessions. Additionally, students must send the faculty letter indicating the approved extra time and concessions to the lecturer and course coordinator as proof.
Faculty Staff Contact Details for an Updated Extra Time and Concessions Letter